Gearset allows you to download the data stored in each of your data backup job runs. Data is downloaded in CSV (comma separated values) format.
There are multiple ways to download data from a data backup job. All data downloads are logged in the Data download history tab of the backup job.
Ways to download data from a data backup job
Using a snapshot
Gearset has a few options for downloading data from a data backup job. The first way is to use the Use snapshot button.
Once this has been opened you can select Download option under DATA section.
From here you can filter this to the objects you want to download.
Once you have filtered the objects, then you can start the export.
All object records selected in the filter will be included in a single zip file - one file per object, any additional binary (file) data - depending on the object types selected, will be included in separate zip files.
When the export finishes, Gearset lists the zip files it has produced so you can choose what to download. Record data is in the Records zip. Any binary (file) data is split across numbered file zips, listed as Files zip #1, Files zip #2, and so on.
All files are selected by default. Click Download selected to get them all, or use Download next to an individual file. If there's more than one file, your browser may ask you to allow multiple downloads. Allow them, so you get the complete export.
From "View Changes" option
From here you can view the changes between the last backup and the current backup.
Once you have selected an object, you can then choose what records you would like to download and click the Download records... button.
Note: if you do not tick any items in the list, all records that match the current filtering will be downloaded even if they are not loaded on the page.
If selecting deleted records, you'll be able to select the correct run in the window that pops up.
In this case, we'd choose the 19th since that run had the deleted records we need:
When enabling Include attached files Gearset will include any attachment or content document data that is associated the downloaded record.
Record ID only: Will download the files in salesofrces format.
This makes the files easy to restore to salesforce directly but they lack the file extensions & names that allow then to be opened easily.
The file names and formats will be stored in a CSV file that is included in the download.
File name and Record ID: This will include the file name and file extensions after the record ID, making it a lot easier to understand and handle the data as long as you are not planing to push it back into salesforce.
Once you have selected records that you wish to download, you will be able to give the download a Friendly name which will be shown in the friendly name section of the data download history of your backup job.
Important to note:
If your org is particularly large or the filter is very wide, it may take a while for the export and download to complete.
If you download a deleted record, you'll have an empty file, as it's downloading from the most recent backup. If you want the deleted data, then you'll need to go to the last backup the data was in and download it there.